Visit the on-site meeting information page... this will be updated during the conference if the need arises. You will find announcements and links to various meeting materials and information.
The 56th annual meeting is scheduled for the Atlantis Resort, Paradise Island, Bahamas.
The dates planned dates are Tuesday, July 30 through Sunday, August 4, 2013. We'll be posting additional information on this webpage as it becomes available.
There are a number of recreational events that we are planning for Club members and their families. Some of these are at no cost while others have an additional registration fee. Please note that the annual Tennis Tournament and Golf Outings were included in the original registration form, along with the kids "Dig Tour" on Wednesday morning. Other optional events have now been added to the activities list and are available through a separate registration form.
Download a PDF copy of the recreational events fact sheet
Updated. Visit the activities webpage - CLICK HERE
New! Download the additional activities registration form - CLICK HERE
Spouse Book Club -- Carrie Schwartz has selected The Astronaut Wives Club - A true story for this year's reading selection. The link above will take you to the Amazon listing.
Registration & Housing Information
Meeting Registration - New!
Conference registration form - CLICK HERE The form is in PDF format, and the fee amounts will be automatically calculated based on the number of attendees you enter for each item. The fees for conference registration and individual events are listed on the form.
Members who wish to schedule roundtrip transportation from the airport to Atlantis, and back on the day of your departure, should complete the airport transfer form. You'll be asked to enter the number of travelers in your party; the fee amounts will be calculated for you on the form. Enter this information on the conference registrationf orm, as well.
Additional Activities Registration Form - CLICK HERE (PDF file)
If you wish to sign-up for any of the additional recreational activities we are offering, use this form. You can also add activities that were listed on the original registration form.
Housing
You can now make your reservations at Atlantis!
This is a very large resort with a number of options available. Our room block has two basic options:
Royal Tower "run of the house" -- $289/night
Cove "run of suite" -- $389/night
Please note: Both venues have an abundance of connecting rooms, which probably will be a less expensive option that a suite. There are suites available, however, we were not able to get group rates for the Club during the dates of the meeting. If you want to look into suite options, we recommend that you phone the reservations center (see number below) to find out what is available.
The Royal Tower is the iconic building you see in all of the publicity shots. This is the "hub" of the resort and is at the center of all the action. Families -- especially with kids -- probably will want to consider the Royal Tower for your housing. It also is the closer of the two housing options to the meeting space. The Cove is a more up-scale and less busy venue which may appeal to older couples who will be traveling without children.
Reservations . . .
CLICK HERE to book online at either The Royal Tower or the Cove Atlantis through the Club's exclusive reservations webpage.
If you wish to make your reservation by phone . . .
Call the resort reservations center at: 888-877-7525
You must identify yourself as being with the AMERICAN EYE STUDY CLUB in order to get the Club rates.
Additional Resort Information
Look at the resort's "FAQ" webpage for information on a wide range of travel and resort questions.
Check-in time is 3 p.m.; check-out is 11 a.m. If your room is ready before 3 p.m., you will be allowed to check in then. The "Transit Lounge" and "Hospitality Cavern" are available for guests arriving early or departing late. So, even if departing later in the day, you can still enjoy the resort amenities and then change for your flight home.
A reservation deposit equal to two nights will be charged at the time of your reservation.
The cut-off date for the AESC room block is July 1, 2013.
Additional occupants in a room (over age 11) will be charged $25 per person/per night up to a maximumof four occupants in a room.
Please note that Bahamian government taxes and certain resort levies are added to every room bill at Atlantis. In addition, there is a one-time bellman charge of $6 per person (over 11 years of age) and a poll/beach attendant/lifeguard charge of $1.50 per person, per night for those over 11 years of age).
The "utility service fee" of $13.95 per person, per night is waived for the AESC room block.
We have 10 complimentary fitness center passes for use by Club members. These will be given out by the AESC on a "first to request" basis.
Be aware that in order to negotiate special group rates, the AESC had to make a commitment to book a certain number of room night. Therefore, it is very important for AESC members to book through the Club room block and to identify themselves as AESC meeting attendees when making reservations. This will help us to avoid additioanl "attrition" charges!
Plan to fly into the Nassau airport. (Freeport is 150 miles away on a different island.)
Educational Items
Call for Papers
Access the online abstract submission form - CLICK HERE
Here is some helpful information about traveling to The Bahamas. Please remember that passports are required in order to re-enter the United States! We will be posting additional information and links here as the meeting date approaches.
