Housing Details at the Fairmont Chateau - Whistler 2026 AESC Annual Meeting
The AESC is pleased to offer group pricing for guests at the Fairmont Chateau Whistler for the 68th Annual meeting of the Club. If you are going with a "basic" reservation not requiring special requests, book online using our exclusive reservations link or call the hotel directly We strongly recommend making your reservation by phone if you want specific arrangements, such as connecting rooms or a particular room type. Please review the details below concerning room types available, the deadline for making reservations, and other hotel requirements.
Meeting Dates:Sunday, July 26 through Friday, July 31, 2026
WE ENCOURAGE YOU TO PLAN YOUR ARRIVALS FOR SUNDAY. Weekend bookings may be in short supply.
Overview Meeting Schedule for the week (PDF file) Note -- the last event of the conference is on Thursday evening. Most members will plan Friday departures.
Read some general information about the Fairmont Chateau -- CLICK HERE
Guest Room Types and Prices
Please see the list of room categories and rates below. NOTE -- OUR ROOM BLOCK INCLUDES FAIRMONT room types. Other room categories may be available to reserve depending on availability at the rates listed below.
Prices listed are quoted in Canadian Dollars. Your cost in USD will depend on the exchange rate at the time you pay for your accommodations.
Be sure to use the reservations link below and not the reservations link on the hotel website, or call the hotel directly,
Room Categories and Rates -- Explore guest rooms HERE
Fairmont - $429.00 (this room type is in our room block)
The following room types may be reserved at these discounted rates depending on availability
Deluxe View - $499.00
Deluxe Slopeside View - $579.00
Alpine Suite - $629.00
Junior Valley View Suite - $829.00
One Bedroom Suite - $1189.00
One Bedroom Slopeside View Suite - $1389.00
One Bedroom Mountain View Corner Suite- $1589.00
Two Bedroom Junior Suite - $1939.00
Two Bedroom Suite - $2239.00
Two Bedroom Slopeside View Suite - $2239.00
Fairmont Gold - $729.00
Fairmont Gold Junior Suite - $1039.00
Fairmont Gold One Bedroom Suite - $1539.00
Fairmont Gold Executive Suite - $1839.00
Fairmont Gold Two Bedroom Suite - $2839.00
Fairmont Gold Two Bedroom Premier Suite - $2839.00
Fairmont Gold Penthouse Suite - $3039.00
A mandatory daily Resort Experience Fee of $35.00 CAD (plus applicable taxes) is charged for each room. This includes a number of amenities - CLICK HERE to view the complete list.
RESERVATIONS
If you are booking a single room Fairmont Room with no special requests, feel free to use the online reservation link below. If you have special requests or you wish to book one of the upgrade room categories listed above, please call to make your reservation.
To make a reservation by phone:1-800-441-1414 Callers should identify themselves as being part of the AESC 2026 (American Eye Study Club) , or AESCWR0726 in order to receive the group rates.
PLEASE NOTE THE FOLLOWING IMPORTANT ITEMS FROM THE HOTEL . . .
For any pre/post requests, guests will need to contact the Reservations Department to check availability and see if the group rate can be honored. Please note that views and bed types are not guaranteed in our discounted group block.
Accommodation Requests - The hotel will guarantee specific room accommodations such as view, bed types or connecting rooms IF THE GUEST MAKES THESE REQUESTS AT THE TIME OF BOOKING AND IF AVAILABLE.
Reservation Guarantees - Individuals must guarantee their reservations by use of a major credit card. at least 30 days prior to program arrival (June 26, 2026), A non-refundable reservation deposit equal to 100% of the applicable reservation room and tax charges will be applied to the individual’s credit card.
Currency and Taxes - The room rates listed above are quoted in Canadian dollars. Applicable taxes will be applied to all charges.
Housekeeping Charges - The hotel will apply an additional Daily Housekeeping Surcharge of $5.00 CAD per room (plus applicable taxes) of which $4.50 CAD is a gratuity that is distributed to the housekeeping team.
Porterage Charge - The hotel will charge an additional Baggage/porterage Fee of $7.00 CAD per person (plus applicable taxes) for arrival and departure days, of which $6.30 is a gratuity that is distributed to the bell services team. This fee is applicable to all guests travelling on a chartered vehicle of 8 passengers or more.
Check-in and Check-out - Check-in time is 4;00 pm. PST. Check-out time is 11:00 a.m. PST. Late check-out requests should be directed to the Front Desk; an additional fee may be required.
Reservation Cancellation - We will accept cancellation of individual reservations made up to 30 days prior to program arrival (June 26, 2026). Any reservation cancellations made after this date, No Shows, and/or Early Departures, will be charged 100% of the applicable reservation room and tax charges, Any non-refundable reservation deposits taken will be retained by the hotel.
The cutoff date for making reservations is June 26, 2026
IMPORTANT Hotel Policies -- Cancellations after the group housing cutoff date (June 26) might result in an "attrition" charge imposed on the Club if the cancelled room nights are not resold by the hotel. When a member cancels a night (such as early departure) or cancels the entire reservation after the cutoff date, it means those nights included in our group room commitment now won't generate the associated revenue, and the AESC may end up being billed for it.
Book Within the AESC Room Block at the Fairmont Chateau Whistler!
The AESC has reserved rooms at the Fairmont Chateau Whistler for your benefit. Reserve your accommodations early for the best chance of getting your first choice, as the number of rooms held is limited and, of course, the hotel certainly could sell-out all of their rooms at any time. By making housing reservations within the AESC room block at the Fairmont, you receive a substantial discount on the price of your accommodations.
As is true for all groups who negotiate special discounted pricing for conference attendees, the American Eye Study Club has signed a contract with the Fairmont Hotel that "guarantees" a certain number of hotel rooms will be booked during the dates of our meeting. If we do not achieve a minimum number of overnight accommodations, the Club faces huge financial penalties for unused sleeping rooms. This potentially can cost all members. By staying at the Fairmont instead of other off-property accommodations, you help the Club to meet its obligations, plus you experience the camaraderie that is a significant part of being a member of the American Eye Study Club!
Amenities included in the Resort Experience Fee . . .
Whistler Village Shuttle Service
Fairmont Hotel Car Service
Unlimited Business Internet Access in guest rooms and public spaces, plus Local Calls (ALL Members receive Premium Internet Access)
Ski, Bike and Golf Club Valet Service
Electric Vehicle Charging Stations
Daily Yoga Classes
In Room Yoga Mats
Access to Peloton Bikes and Online Programming
Access to Rungo, an online local running and walking routes program
